(Revised/approved February 2014)
1. Program Costs/ Student Budgets: The Center for Global Education is committed to making study abroad affordable for all TU students and has adopted policies and practices that ensure that a semester abroad can be included as part of regular TU tuition to all student, per previsions below. Students preparing to study abroad will be advised by staff in the CGE about the costs of studying abroad and related travel and living expenses so that students can accurately anticipate their financial needs for the semester abroad. Students are required to submit a budget sheet, the primary tool for accurately estimating the costs associated with participation in study abroad, to the CGE prior to their departure from campus; failure to submit a budget sheet may impact a student’s ability to access his or her financial aid for the study abroad program and result in the CGE withdrawing approval of his or her study abroad application.
2.Tuition: Students participating in an approved study abroad program will pay their regular TU tuition and may be responsible for expenses that exceed TU tuition. The CGE will directly pay program fees on behalf of the student, and students will pay to TU their regular tuition and any expenses that exceed tuition. For programs for which fees are less than TU tuition, TU will pay the foreign tuition, housing, and excursions directly related to the academic program. For some programs, meals and insurance are also included. For programs that exceed TU tuition, students will be charged the additional fees. Students are responsible for expenses that are not part of the advertised program fee, including international airfare, personal expenses, ground travel, optional excursions, deposits, application fees, entertainment, visa and passport fees, and upgrades in housing or meal plans.
Students who are participating in an approved exchange, University Studies Abroad Consortium (USAC) programs, or other programs that include only tuition and not housing as part of their program fee, will pay the regular TU tuition, and the CGE will issue a stipend in the amount of the estimated housing costs, based on estimates provided by the foreign institution or study abroad provider. This amount will be equivalent to the lowest estimated price for housing at the host institution abroad.
3. Financial Aid and Scholarships: Students studying abroad with approved programs will remain eligible for all of their current financial aid and scholarships. Students must submit an approved CGE budget form to the Office of Financial Aid in order to have financial awards released to cover study abroad expenses. Students may apply multiple financial awards to cover the estimated program expenses, including tuition and related travel and living costs, as approved on their CGE budget form. Students must disclose any additional awards they have received for support of study abroad to the financial aid office, such as travel scholarships provided by the program provider or outside scholarships; failure to disclose these awards may result in the cancellation of a student’s program and disciplinary action. Graduate assistantships have work requirements and so students may not hold an assistantship while they are participating in study abroad, with the exception of Woobank assistantships. Students on Woobank assistantships and fellowships awarded through the Graduate School are required to obtain the written approval of the Dean of the Graduate School to participate in study abroad while they are on a fellowship. Students receiving departmental or athletic scholarships are expected to verify the academic term for which they may apply their scholarship.
4. Study Abroad Fee: All students applying to study abroad for a semester, year, or summer term are responsible for a one-time $160 study abroad fee that is charged in addition to application fees required by the study abroad program provider. Students who participate in multiple study abroad programs will not be charged an additional study abroad fee.
This fee should be paid directly to the CGE at the time the student submits his or her application to study abroad. This fee is non-refundable unless the student’s application is denied by the CGE. Students whose application was denied by the program provider will be refunded their fee minus a $50 processing fee only when the CGE has not successfully identified an alternative study abroad program.
The study abroad fee is an administrative fee to cover services provided by the CGE and includes an International Student Identification Card (ISIC), courier handling of documents that must be submitted to foreign universities, and a commencement stole designating the student as a study abroad alum. .
5. Insurance: Students must demonstrate that they meet the minimum TU insurance requirements for students participating in international education programs or purchase the requisite coverage. The insurance requirements are explained in the separate policy regarding insurance for students going abroad. The CGE will make available insurance through an approved vendor that specializes in providing coverage for students participating in international education programs, but students will be responsible for purchasing the requisite insurance themselves.
6. Summer Sessions: Students studying abroad for a summer term will pay TU tuition based on the number of credits taken or the program cost, whichever is greater. If program fee is less than TU tuition, CGE will then award students a CGE stipend in the amount of the difference. The CGE will directly pay program fees on behalf of the student, which includes foreign tuition, room, board, insurance, and excursions directly related to the academic program. Students are responsible for expenses that are not part of the advertised program fee, including international airfare, personal expenses, ground travel, optional excursions, deposits, application fees, entertainment, visa and passport fees, and upgrades in housing or meal plans.
7. Spring Break/Summer Field Experiences/Internships: Students participating in any short, credit-bearing, TU approved program are responsible for any fees associated with purchasing required insurance. Students will pay TU tuition on the basis of the number of actual credits associated with the program, as per the tuition policies outlined in this document. Students are responsible for all related costs, including but not limited to foreign application fees, airfare, optional tours, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, additional meals, and personal expenses.
8. Exchanges: Exchanges, including the Global Engineering Educational Exchange Consortium (Global E3), are special relationships between TU and specific foreign universities and are intended to promote international cooperation and collaboration. Participating students are responsible for paying the tuition to their home institution and the room/board, and related fees to the hosting institution. CGE will issue a stipend to students that is equivalent to the estimated costs for housing, as provided by the host institution, in order that students may pay housing expenses directly to the host institution. Students participating in an exchange program will pay their regular TU tuition and will be responsible for paying all related costs, including but not limited to foreign application fees, airfare, room upgrades, and meals at the foreign location, optional tours, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, required insurance, and personal expenses, unless otherwise specified by the negotiated billing agreement between TU and the partner university. The CGE will maintain records to monitor the balance of exchange students with individual exchange institutions.
9. Presidential Scholars: Presidential Scholars may apply their entire award, equivalent to current TU tuition plus room and board on campus, to study abroad program fees, room and board abroad. If room and board are not already included in the program fee, students will receive a stipend to cover these costs abroad. Presidential Scholars may study abroad for a maximum of one academic year plus one summer.
10. Tuition Reduction Dependents: Students who are dependents of a TU employee and receive a tuition reduction benefit may apply their award to one study abroad term only (summer or semester), and will be responsible for the room and board charges as outlined in this document. Students who receive the tuition reduction benefit and desire to spend more than one term abroad will be responsible for the associated tuition and fees. Students are responsible for all related costs, including but not limited to foreign application fees, airfare, optional tours, damage deposits, student activity or facilities fees, excursions, entertainment, books, ground transportation, and personal expenses.