Process for inviting a Visiting Scholar

The following outlines the steps for inviting a Visiting Scholar to TU. These steps are further explained in the Visiting Scholars form, which must be completed by the hosting faculty member in advance of the scholar’s arrival on campus

Inquiry: A Scholar may contact a TU department to express interest in a visiting scholar appointment. Such requests are typically initiated when the Scholar is applying for a scholarship, fellowship, or similar award for support of his or her research. In such cases, a TU faculty member must agree to host the Scholar. The sponsoring faculty may issue a letter of invitation sufficient for a Scholars’ application for an external award, but he or she must first consult with his or her dean. The sponsoring faculty may make no commitments of TU resources without express approval by the appropriate dean.

Invitation: All Visiting Scholars will receive a zero-pay contract, initiated by the invitation of the appropriate College Dean. Only Visiting Scholars issued a zero-pay contract by the appropriate dean will receive a TU ID, email address, and otherwise have official status with the university during their period of stay. The zero-pay contract will outline the terms of the Visiting Scholars appointment and any associated campus privileges.

Office of Research and Sponsored Programs: If the Visiting Scholar receives funding from an externally funded grant and/or is an international scholar, the responsible TU faculty member should notify the Office of Research and Sponsored Research.

Graduate School: If the Visiting Scholar will require access to classes for credit or auditing, the hosting faculty will be required to obtain permission from the Graduate School or Law School.
International Student Services: If the Visiting Scholar is not a US-citizen, the hosting faculty member must notify the Office of International Student Services in order that to request the documents required for the Visiting Scholar to apply for a visa.

Housing: In most cases, the Visiting Scholar has responsibilities for his or her housing, although the department may provide assistance with locating appropriate accommodations. Given the demands for on-campus housing, Visiting Scholars should not assume that they will be able to secure an apartment or other accommodation on campus.