Financial Aid

The University of Tulsa strives to make quality private higher education available to all qualified students.  Every effort is made to help students who require financial assistance meet their tuition and living expenses.

Sources of financial aid at The University of Tulsa include scholarships, federal loans, and private loans.  Approximately, 98% of the student body receives some combination of federal and private loans.  62% of the overall student body receives a scholarship.   Specifically, 73% of the 2013 entering class received scholarship.

Office of Student Financial Services is available to assist students understand the financial aid process and answer questions about loan eligibility.  Contact Kristi Emerson, Financial Services Counselor, at 918.631.3325 for more information.

Financial Aid Facts

Please set up your TU email account as soon as the admissions office sends you the information.  TU EMAIL WILL BE THE ONLY WAY THAT FINANCIAL AID WILL SEND CORRESPONDENCE TO YOU.

To receive Federal Financial Aid, students must complete a new Free Application for Federal Student Aid (FAFSA) each year.  The Department of Education begins accepting applications for the new school year on January 1st.  If you have not already completed this application, please go to www.fafsa.ed.gov and complete the form on-line. 

Students who plan to attend summer school must complete the Summer TU Financial Aid Application form and have a current FAFSA on file with our office.  The summer form will be available in March of each year.  Students studying abroad or visiting another school will need to complete the study abroad/visiting student form.  Forms can be found at:  http://www.utulsa.edu/admission-and-financial-aid/undergraduate-financial-aid/forms.aspx

Once we have received your application, we may ask for additional information or documents based upon information received from the Department of Education.  Some students are chosen by the Department of Education for a process called Verification.  We will send you an email requesting the documentation required to complete the verification of your file.  Additional information may be required if all questions are not resolved.  Once all the documents are received and all discrepancies are resolved, we can process your application.

Aid eligibility will not exceed your Cost of Attendance.  The Cost of Attendance is set annually on reasonable expenses; it does not cover debt previously incurred or high expenses.  Please set a budget for yourself if you plan to live on an aid refund; regulations are tight and do not include any expenses for other family members.  The 2014-2015 Cost of Attendance for a student living off-campus attending full-time and part-time is listed below.  Please note that the on-campus apartments are considered off-campus housing.

   F/T

   8-11

   6-7

Tuition $  34,430 $  24,104 $  18,878
Fees $       394 $       154 $       134
Room/Board $  12,642 $  12,642 $  12,642
Books $    1,500 $       800 $       600
Travel $    1,806 $    1,806 $    1,806
Personal $    3,612 $    3,612 $    3,612
Loan Fees $       830 $       830 $       830
Total $  55,214 $  43,948 $  38,502

 

Medical Insurance:  To opt out of the mandatory health insurance:  http://www.utulsa.edu/offices-and-services/controller/departments/bursars-office.aspx 

IMPORTANT NOTE:  ALL AWARDS ARE BASED ON FULL-TIME STATUS.  PLEASE NOTIFY THE OFFICE OF STUDENT FINANCIAL SERVICES IMMEDIATELY IF YOU WILL NOT BE ATTENDING FULL TIME.

Federal Direct Unsubsidized Stafford Loans are available for students who need funds to help meet their educational expenses.  The maximum amount for Unsubsidized Stafford loans per academic year is $20,500.  The student is responsible for the interest on this loan while in school or upon the request of the borrower, this interest can be added to the principle.  Please visit www.studentloans.gov for the current interest rate and origination fees.  Students will enter repayment 6 months after enrollment drops below half-time status.  The lifetime aggregate Stafford loan limit for law students is $138,500, of which no more than $65,500 can be from the Subsidized Stafford loan.

Federal Direct Graduate PLUS Loan is a loan that students may apply for in addition to the Direct Unsubsidized Stafford loan.  The maximum a student is allowed to borrow each year is the difference between the Cost of Attendance and all other aid received for the academic year.  Please visit www.studentloans.gov for the current interest rate and origination fees.  Students will enter repayment 6 months after enrollment drops below half-time status.  The student must not have adverse credit in order to obtain this loan.

Private Alternative Loan is a loan that students may apply for in addition to the Federal Unsubsidized Stafford loan.  The maximum a student is allowed to borrow each year is the difference between the Cost of Attendance and all other aid received for the academic year.  This interest rate varies among the lenders as they will use either the T-Bill or Libor in addition to another percent that will be determined by them when you apply for the loan.  Some lenders will also assess processing and origination fees and those are based upon your credit score.  Students will enter repayment 6 months after enrollment drops below half-time status.  The student must be creditworthy in order to obtain this loan.

Law Scholarships are awarded by the Law School Admissions office, not the Office of Student Financial Services. Please contact the Law School for any questions regarding scholarship opportunities.

In order for financial aid funds to be credited to student accounts on the first day of school, applicants should submit all requested documents to the Office of Student Financial Services in a timely manner.

Students should accept award offers as quickly as possible once you receive the email telling you the award letter is ready.  You will sign into the TU portal and log onto your web advisor account.  You will be able to accept or decline the aid offer directly on the financial aid page.  If you do not act in a timely manner, please be prepared to pay University charges from your own funds until their financial aid can be processed.

Satisfactory Academic Progress (SAP) Policy

(Policy revised as of 2011-2012 academic year)
Federal regulations require that all recipients of student financial assistance make satisfactory academic progress toward a degree or eligible certificate. Students applying for assistance through the Federal Pell Grant, Federal SEOG, Federal Work Study, TEACH Grant, Oklahoma Tuition Aid Grant (OTAG), Federal Perkins Loan, Direct Subsidized Stafford Loan, Direct Unsubsidized Stafford Loan, Direct Parent PLUS Loan, and Direct Graduate PLUS loan programs must meet THREE requirements to maintain their financial aid eligibility at The University of Tulsa:

I.   QUALITATIVE:  First, students are required to maintain a required minimum cumulative grade point average.

II.  QUANTITATIVE (PACE):  Second, students are required to complete (pass) a minimum 67% of hours they attempt.

III. MAXIMUM TIME FRAME:  Third, students must complete their degree within a timely manner.

These three requirements are summarized in the following charts. Failure to meet ALL of these minimum academic standards will result in the loss of federal financial aid eligibility. Students are expected to know, based on this Satisfactory Academic Progress Policy, when they may be placed on Financial Aid Warning, Financial Aid Suspension, or Financial Aid Probation. Satisfactory academic progress is reviewed at the end of each semester once grades have been posted to the academic transcript.

I. Qualitative - Grade Point Average Requirement - Each student must meet a required minimum cumulative grade point average to remain eligible for federal student aid.

Satisfactory Academic Progress Policy Requirements Undergraduate Students Graduate Students Law Students
Total Hours Attempted from all Institutions All Hours All Hours All Hours
Minimum Cumulative GPA Requirements 2.00 GPA 3.00 GPA 2.00 GPA


II. Quantitative (PACE) - Satisfactory Completion of Semester Hours Requirement - Students must also successfully complete and pass 67% of all courses they attempt. Grades of A, B, C, D, F, P, I, W, AU, and MG are all considered attempted hours. All transfer hours are included in this calculation.

PACE  = Total number of credit hours successfully completed
       Total number of credit hours attempted

Percentage of cumulative attempted hours a student must complete to remain eligible for Federal Student Aid

Undergraduate
Students
Graduate
Students
Law Students
Students must successfully complete: 67% of
attempted
courses
67% of
attempted
courses
67% of
attempted
courses


III. Maximum Time Frame for Degree Completion - Students must complete their degree program within an allotted time frame to remain eligible for financial aid. The chart below indicates the time frame in which a degree must be acquired. Be aware that hour limits are cumulative; therefore, all accepted hours from all institutions attended will be included, even if a student did not receive federal student aid. The Office of Student Financial Services recommends that students contact their academic advisor to ensure they are taking the courses necessary to complete their degree. For financial aid purposes grades of A, B, C, D, F, P, I, W, AU, and MG are all considered attempted hours. Once students reach their maximum time frame (150% of the published length of the program) for their specified degree, they are no longer eligible for federal student aid. If there are extenuating circumstances that prevented acceptable progress, students may request an extension of eligibility by submitting a petition to the Office of Student Financial Services. All petitions for federal financial aid reinstatement should be received no later than the first day of class in the semester the suspension takes effect.

Attempted Hours Allowed
for Earning a Degree –
150% of the published
length of the degree
program
186 hrs -
First Bachelor's Degree
54 hours -
First Master's
135 hours – Ph.D.
132 hours - Law

Repeated Coursework – Students may receive federal financial and consideration to repeat a previously passed course ONCE.  Student may repeat failed courses until they have attained a passing grade. An “Incomplete” grade (I) that remains on the academic record at the time satisfactory academic progress is reviewed will be treated as not completed but the attempted hours will be counted. Upon completion of the Incomplete (I) course, the grade and course will be given due credit in future consideration.

Satisfactory Academic Progress (SAP) Evaluation
Satisfactory Academic Progress is evaluated at the conclusion of each academic semester after grades have been posted. All attempted hours and transfer hours are counted during this evaluation.

  • Good Standing - students that are enrolled in an eligible program, in compliance with satisfactory academic progress, and receiving federal aid.
  • A Financial Aid Warning - is given to students for one semester who do not meet both requirements I and II shown above. This is a warning status and financial aid eligibility and payment of funds will be continued throughout the warning period. Note: A warning is not given to students regarding maximum time frame, it is the student's responsibility to know how many hours they have attempted and where they stand. Students that have been placed on Financial Aid Warning may be removed from that status and return to Good Standing by meeting the completion rate and/or cumulative grade point average requirements as set forth in the Satisfactory Academic Progress Policy by the end of the Financial Aid Warning term.
  • Financial Aid Suspension will be required for students who fail to meet both requirements I and II, at the conclusion of their Financial Aid Warning semester. Students cannot receive funds from the federal aid programs listed above while suspended.
  • Financial Aid Probation – is assigned to students who were on “Financial Aid Suspension,” appealed and have received an appeal approval. The status of Probation is given for the next period of enrollment for one final opportunity to demonstrate satisfactory academic progress. Federal financial aid is reinstated on probationary status for one payment period only, after the appeal is approved. The student will receive an approval letter along with a list of conditions that must be performed for reinstatement of federal financial aid for the upcoming semester. Students are placed on Financial Aid Probation only once during their academic career at The University of Tulsa. The student must comply with the completion and grade point average requirements by the end of the semester. After grades for the semester are posted to the student academic transcript, the Office of Student Financial Services will review the academic performance of the student to determine if the satisfactory academic progress requirements are met. If the student meets the SAP requirements at the completion of the semester, federal financial aid is continued for future semesters. If the student cannot mathematically achieve SAP standards in one payment period, an academic plan will be required.
  • Financial Aid Academic Plan – is the status assigned to students who were on “Financial Aid Suspension,” appealed and have received an appeal approval, however, the student cannot achieve SAP standards within one payment period. Students in this category must follow an individually designed Academic Plan developed to ensure achievement of satisfactory academic progress standards over an assigned period of time. Students remain eligible for federal aid as long as the conditions of the Academic Plan are met.
  • Rules are applied uniformly to all students whether or not aid has been received previously.


Financial Aid Appeal Process
A student with extenuating circumstances may appeal a financial aid suspension by submitting a Financial Aid Satisfactory Academic Progress Appeal form to the Office of Student Financial Services.  The student can either print the form from:  http://www.utulsa.edu/admission-and-financial-aid/undergraduate-financial-aid/Forms.aspx or pick it up in the Office of Student Financial Services.  Appeals must explain in detail why the student failed to meet the minimum academic standards, what extenuating circumstances caused the failure, and how the situation has since improved. Examples of extenuating circumstances include, but not limited to, illness, medical issues with immediate family members, or a death in the family. Personal or financial issues with family, friends, or roommates are not considered extenuating circumstances.

The Financial Aid Appeals Committee will evaluate all documentation submitted and the student's appeal will be approved or denied. The results of the appeal will be emailed to the student's TU email account within approximately ten working days.

If denied, the student is responsible for paying for their own educational costs until the student improves his/her scholastic record to meet the minimum standards. Students who were denied due to maximum time frame are responsible for paying for their own educational costs for the remainder of their degree program.

If approved, the student will either be:
1. Placed on Financial Aid Probation for one semester only, or
2. Placed on an Academic Plan designed for completion rate and/or cumulative grade point average improvements until the standards of the SAP policy are met.

The student's approval letter will explain all requirements that must be met during his/her probationary period to continue to receive financial aid.

Removal from Financial Aid Suspension Without Appealing
To re-establish federal financial aid eligibility without completing the appeal process noted above, students must meet all the criteria listed in the Office of Student Financial Services Satisfactory Academic Progress Policy. A student on Financial Aid Suspension can re-establish eligibility by meeting the standards of the SAP Policy by achieving a completion rate of 67% and a required minimum cumulative grade point average without federal and/or state financial aid assistance.

Changing Majors

Students who change majors should contact the Office of Student Financial Services regarding how this will impact your satisfactory academic progress.

Study Abroad or Consortium Classes
Any student who has completed a semester with Study Abroad or have a Consortium Agreement as a Visiting Student with another college or university must wait until grades have been submitted to The University of Tulsa to determine satisfactory academic progress. The student cannot receive federal financial aid for the next semester until the grades are received from the institution in which the student was enrolled.

Changing from Undergraduate to Master’s or from Master’s to Doctoral Programs
If the student is beginning a new degree level, satisfactory academic progress begins in a clear status for the new program.

Students Who Left More Than a Year Ago
The University of Tulsa reviews satisfactory academic progress each payment period. If the student was not making satisfactory academic progress when last enrolled, provided it was more than a year ago, the student can be placed on Financial Aid Warning for the first payment period.

Satisfactory Academic Progress and Part-Time Students
If the student receives part-time federal financial aid, the required hours completed for satisfactory academic progress will be reduced proportionately.

Transfer Hours
Transfer hours that are accepted by The University of Tulsa and will apply toward the student’s current program, will be included as both attempted and completed hours.

Audit Courses
Grades of “AU” are not counted in the total hours attempted for any semester or as successful completion of the course. Students cannot receive federal financial aid for audit courses. Independent courses may count toward successful completion of hours attempted if they are completed by the last day of the semester. For information about eligibility and payment of federal aid for this type of course, please contact the Office of Student Financial Services.

Student Responsibility
Students are held responsible for reading and understanding the Satisfactory Academic Progress eligibility requirements and knowing their status at the end of each semester.
*Please note: Financial aid warning, probation, and suspension are separate from academic probation and suspension.

What Do I Need To Do After I Receive My Award Notification?

Return the award letter to the Office of Student Financial Services accepting or declining the student loans that you have been offered. You will then follow the instructions listed below for each type of loan you are choosing to accept for the year.

If your award letter has an offer of “other,” this is a loan that you must initiate on your own. You marking that you wish to accept this loan offer does nothing except tell our office that you plan on applying for that loan. You must choose which credit-based loan you will apply for, the Federal Direct Graduate PLUS loan or the Private Alternative loan. Once you have completed the application process outlined above, signed the Promissory Note and the lender has approved your credit, they will send our office the electronic certification request.

When Will My Loan Funds Be Disbursed To TU?

We request that the loan funds be disbursed to TU on the first day of classes. This will only happen if the student has signed the electronic Master Promissory Note (eMPN), completed the required entrance counseling and is enrolled in the number of hours for which the aid was processed.

If you would like for the business office to directly deposit the excess funds into your bank account, please go to https://webadvisor.utulsa.edu/WebAdvisor/WebAdvisor, log in and complete the bank information.

If you choose not to participate in direct deposit, a check will be prepared for you to be picked up at the business office approximately 2 weeks after your funds are disbursed to TU.

Please note that loan amounts may be adjusted if the student is not enrolled in the hours that were anticipated at time of awarding. This process can take up to 10 business days to resolve before funds are credited to student account.

Return Of Federal Financial Aid For Early Withdrawal
As mandated by the Department of Education, recipients of Federal Title IV student financial aid must complete at least 60% of the term enrolled to earn all of the federal funding awarded for that award period. When a recipient withdraws from the term for which funds are paid directly to the student or used to pay charges owed by the student for a specific enrollment period, a Return of Title IV Calculation is required.

Students earn the opportunity to receive federal funds based on the number of days of attendance in each enrollment period, expressed as a percentage of the total number of days in the term. This calculation translates into the percentage of Federal Title IV financial aid earned by the student while in attendance. Unearned federal funds must be immediately returned to the federal programs. This may result in the student owing charges to The University of Tulsa.

Two additional variables are important for students to understand if they are recipients of Federal Title IV financial aid funds. After a student is in attendance through the 60% point of the enrollment period, no Return of Title IV calculation is required. The student is considered to have earned the funds received for the term enrolled. The second variable of importance is for students who have earned a percentage of funds they have been awarded but not yet received. These students may still be eligible to receive a percentage of those funds after the total withdrawal occurs. The required Return of Title IV calculation will determine eligibility for funds.

Attendance is the key…if enrollment is maintained in at least one class with attendance beyond the 60% date during the term; this policy will not affect the student. All withdrawals will impact satisfactory academic progress. Please refer to the Satisfactory Academic Policy for details.

Other Important Information
If the student needs money for books upfront and will have excess funds for the semester, please contact the business office one week before classes begin to request funds be applied to the student Gold Card in order to purchase books in campus bookstore.

There are only two items that will be considered when requesting additional aid:
The cost of a computer for school-

Please provide to the Office of Student Financial Services a receipt or a quote for this one time increase.

Daycare expenses-

Please provide written documentation from the daycare provider regarding the cost that you will incur for the academic year. This must be submitted each year in order for it to be added to the Cost of Attendance budget.

Office of Student Financial Services Contact Information:

Kristi Emerson
Collins Hall
918.631.3325
918.631.5105 (fax)
kristi-emerson@utulsa.edu   
http://www.utulsa.edu/financialaid