Satisfactory Academic Progress-SAP

Federal regulations require that all recipients of student financial assistance make satisfactory academic progress toward a degree or eligible certificate. Students applying for assistance through the Federal Pell Grant, Federal SEOG, Federal Work Study, TEACH Grant, Oklahoma Tuition Aid Grant (OTAG), Oklahoma Tuition Equilization Grant (OTEG), OK Promise, Federal Perkins Loan, Direct Subsidized Loan, Direct Unsubsidized Loan, Direct Parent PLUS Loan and Direct Graduate PLUS Loan programs must meet three requirements to maintain their financial aid eligibility at The University of Tulsa.

  1. QUALITATIVE: First, students are required to maintain a minimum cumulative grade point average.
  2. QUANTITATIVE (PACE): Second, students are required to complete (pass) a minimum 67% of hours they attempt.
  3. MAXIMUM TIME FRAME: Third, students must complete their degree within a timely manner.

These three requirements are summarized in the following charts. Failure to meet ALL of these minimum academic standards will result in the loss of federal financial aid eligibility. Students are expected to know, based on this Satisfactory Academic Progress Policy, when they may be placed on *Financial Aid Warning, Financial Aid Suspension or Financial Aid Probation. Satisfactory academic progress is reviewed at the end of each semester once grades have been posted to the academic transcript.

  1. Qualitative-Grade Point Average Requirement - Each student must meet a required minimum cumulative grade point average to remain eligible for federal student aid.
Satisfactory Academic Progress Policy Requirements Undergraduate Hours Graduate Students Law Students
Total Hours Attempted from all Institutions All Hours All Hours All Hours
Minimum Cumulative GPA Requirements 2.00 GPA 3.00 GPA 2.00 GPA
  1. Quantitative (PACE) - Satisfactory Completion of Semester Hours Requirement - Students must also successfully complete and pass 67% of all courses they attempt. Grades of A, B, C, D, F, P, I, MG and W are all considered attempted hours. All transfer and repeat hours are included in this calculation as well as courses dropped within the first 3 weeks of the semester. Please refer to the Financial Aid Satisfactory Academic Progress Standards charts for Undergraduate Students, Graduate Students, Law Students and PhD Students.

PACE = Total Number of credit hours successfully completed
Total number of credit hours attempted

Percentage of cumulative attempted hours a student must complete to remain eligible for Federal Student Aid Undergraduate Students Graduate Students Law Students
Students must successfully complete: 67% of attempted courses 67% of attempted courses 67% of attempted courses
  1. Maximum Time Frame for Degree Completion - Students must complete their degree program within an allotted time frame to remain eligible for financial aid. The chart below indicates the time frame in which a degree must be acquired. Be aware that hour limits are cumulative; therefore, all accepted hours from all institutions attended will be included, even if a student did not receive federal student aid. The Student Financial Services Office recommends that students contact their academic advisor to ensure they are taking the courses necessary to complete their degree. For financial aid purposes grades of A, B, C, D, F, P, I, MG, W and courses dropped within the first 3 weeks of the semester are all considered attempted hours. All transfer and repeat hours are included in this calculation.  Once students reach their maximum time frame (150% of the published length of the program) for their specified degree, they are no longer eligible for federal student aid. If there are extenuating circumstances that prevented acceptable progress, students may request an extension of eligibility by submitting a petition to the Student Financial Services Office. All petitions for federal financial aid reinstatement should be received no later than the first day of class in the semester the suspension takes effect.
Attempted Hours Allowed for Earning a Degree - 150% of the published length of the degree program 186 hrs
First Bachelor's Degree
54 hours - First Master's
135 hours – Ph.D.
132 hours - Law

Clock Hour Program - The Certificate in Paralegal Studies Program

The Cerificate in Paralegal Studies Program is a clock hour program and consists of the completion of 405 clock hours (effective January 1, 2012). Prior to Jaunary 2012, 378 clock hours were required.

The academic year is defined as 12 months for day students and 15 months for evening students.

Students are awarded federal loans and private loans to cover that defined time frame for the program. The payment period will be set up for either 12 months or 15 months, which is determined by the enrollment in the Day or Evening Program.

A mid-point will be established when entering the program. This is an approximate date that a student may receive the second disbursement of their loans. At the mid-point date, verification of the students' successful completion of 203 clock hours/or 50% of instructional weeks (whichever comes later), meeting 67% completion rate (attempted hours vs completed hours), maintaining a cumulative gpa of 65% or above is required.  The mid-point date is not an exact disbursement date. If a student has completed the required hours, but the grades are not posted, the mid-point and second disbursement date of the loan could change.

In order to be meeting the satisfactory academic progress towards an eligible certificate, the student must be meeting three requirements. These requirements are:

  1. QUALITATIVE: Students are required to maintain a required gpa of 65% or above.
  2. QUANTITATIVE (PACE): Students are required to complete a minimum of 67% of clock hours they attempt. For financial aid purposes grades of A,B,C,D,F,P,I,W, and MG are considered attempted hours. To determine if student is meeting the 67% completion rate, divide the number of completed clock hours by the number of attempted clock hours.
  3. MAXIMUM TIME FRAME: Students must complete their program within 150% of the published length of the program. For Day students the 150% maximum time frame is based on instructional weeks within the 12 month academic year (not the 52 weeks that are in a 12 month academic period). For Evening students the 150% maximum time frame is based on instructional weeks within the 15 month academic year (not the 65 weeks that are in the 15 month academic period). The published length of program for Day students is 12 months (can be completed in 8) and the published length of program for Evening students is 15 months (can be completed in 13). This is calculated by 405 clock hours for completion of program x 150% = 607 maximum attempted clock hours.

Repeated Coursework

Students may receive federal financial aid consideration to repeat a previously passed course once. Students may repeat failed courses until they have attained a passing grade. An "Incomplete" grade (I) that remains on the academic record at the time satisfactory academic progress is reviewed will be treated as not completed but the attempted hours will be counted. Upon completion of the Incomplete (I) course, the grade and course will be given due credit in future consideration.

*Please note: Financial Aid Warning, Probation and Suspension are separate from Academic Probation and Suspension.