Office of Juvenile Affairs

Title of Student Position:  Administrative Technician

Number of students requested to fill above position: 1

Duties of the Position: Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents; maintaining various filing systems including computer records of various activities; reviewing and processing applications for permits or licenses; assisting agency customers with inquiries or problems concerning an assigned program area; processing various types of claims, requisitions, purchase orders and invoices for payment; and similar duties.

The functions within this job family will vary by level but may include the following:  maintains a variety of records such as perpetual inventories of supplies and materials; statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports; performs a variety of sorting and filing tasks; answers the phone; takes messages and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data; produces documents of various levels of complexity ranging from plain copy typing to the manipulation of data to create complex presentations; enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections; examines, checks and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements and follows up on discrepancies; maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment; supervises staff and activities involved in the performance of specialized or technical work which involves the exercise of independent judgement; develops operation providers and others for reimbursement or payment under various state programs; assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

Skills Required to Perform the Position: Knowledge of office methods and procedures; grammar, punctuation, spelling, and basic mathematics.  Skill is required to operate office machines including computers/PCs.  Ability is required to follow oral and written instructions and to establish and maintain effective relationships with others.  

Recommended Student Classification Level: IV

Beginning and Ending Dates of the Position: August 20, 2012 - May 9, 2013

Hours Per Week: 10-20