Alcohol Event Registration Form
                                                                Event Information

 

Name of Event:___________________________________________ Sponsoring Organization:__________________________

Date of Event:_______________  Description Purpose of Event:___________________________________________________

Location:________________________________  Off-Campus: ____  On-Campus:____   Begin Time: ____  End Time: _____

Attendance Information

Means by which invited: ___________________________________________________________  Expected #____________

Attendance includes (x),  Members only: _____        Members & Guests _____      All Campus _____      Others ______ 

Please explain: ________________________________________________________________________________________

Step 1: Policy Awareness
The "University Alcohol Policy Governing Students" is printed in the Student Handbook and is available in the Office of Student Affairs. 
This policy is in addition to organization policies governing alcohol (i.e. Residence halls, sororities, and fraternities).  All members of
The University of Tulsa community are responsible for adhering to the policy.

Food and non-alcoholic beverages must be provided at all social events/functions where alcohol is present.  Identify specific items that
will be present (consult Party Planner's Guide):

Food (must be complimentary):__________________________________ Beverages: _________________________________

Step 2: Organization Responsibility
The officers of the above-named organization, whose signatures appear below, personally and for our organization indemnify and hold
harmless The University of Tulsa in the event of accident or injury or regard to the above-described activity.  We, the officers and members
of the organization, take full responsibility for conducting this event within university policy.  By our signature, we each represent that we
understand that our organization may be held financially responsible if accident or injury results and further acknowledge that the university
may take punitive action if university policy has not been followed.

We have received, read, and will adhere to the "University Alcohol Policy governing Students."

Position Title                        Print Name                       Signature                   ID#                Address                       Phone#

President:_______________________________________________________________________________________________

Social Chair:_____________________________________________________________________________________________

Advisor: ________________________________________________________________________________________________

Step 3: Security Confirmations
All events where alcohol will be consumed are required to have at least one security person present.  If attendance is anticipated to exceed 100
people, another security person will be required for each additional 50 persons. Contact the University Safety & Security Department at least
seven (7) days in advance to arrange university-approved security staff.

Signature of Director/Assistant Director of Security: __________________________________________  Date: ____________

Step 4: Event Registration
Return this completed form to The Office of Student Affairs at least seven (7) days prior to event.

The University of Tulsa does not discriminate on the basis of personal status or group characteristics including, but not limited to the classes protected
under federal and state law in its programs, services, aids, or benefits.  Inquiries regarding implementation of this policy may be addressed to the Office of Legal Compliance,
600 South College Avenue, Tulsa, OK  74104-3189, (918) 631-2423.  Requests for accommodation of disabilities may be addressed to the University's 504 Coordinator,
Dr. Jane Corso, (918) 631-2334.  To ensure availability of an interpreter, five to seven days notice is needed, 48 hours is recommended for all other accommodations.

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