University of Tulsa Faculty Senate
FACULTY SENATE HOME
PROVOST'S OFFICE HOME
To refresh and reinvigorate tenured faculty members, physically and academically, in
their own interests and those of the University; to encourage productive scholarly
research that will enhance the stature of both the individual and the institution; to
improve, through appropriate activity, the academic qualifications and teaching competence
of the faculty; and to stimulate contributions of high caliber in the future.
The sabbatical leave program recognizes that continuing faculty excellence, redounding
to the reputation of the University, requires periodic opportunities for respite from
normal academic responsibilities so that faculty may be refreshed through suitable
enterprises they may choose to pursue during the leave.
Differentiation from Related Programs:
- The sabbatical leave program is intended to be separate and distinct from other programs
or leaves of absence. Leaves granted for visiting professorships, consultantships, and
work on advanced degrees are not sabbatical leaves (unless requested by the faculty
concerned and approved as such by the provost), and the granting of a sabbatical leave
shall not be restricted because a faculty member has had other such types of leave granted
- The payment of normal sabbatical leave compensation is based upon the assumption that
the individual receiving the leave will not sell his or her services during the leave
period. However, a fellowship or scholarship that requires no service from the recipient
and/or a travel grant that does not conflict with the intent of the sabbatical leave may
be accepted. Research grants, fellowships, and other positions that do require service may
be accepted only after the approval of the discipline head, dean, and provost of the
University. This is to assure that the period of the sabbatical leave will be used for the
Conditions for the Granting of Sabbatical Leave:
- Any tenured member of the instructional staff of the University holding the rank of
professor, associate professor, or assistant professor who has a minimum of six years of
full-time tenured and /or tenure-track service shall be eligible for a sabbatical leave.
No semester spent on leave can be counted as part of the required six years. At the Dean's
discretion, a faculty member may be excused from teaching for a semester and still have
that semester count toward the six years so long as he or she remains in residence and
performs other university duties. Otherwise, any exceptions to the six-year rule must be
approved by the Provost.
- Except in the case of the kind of time extension described under Procedures, item 9, of
this policy, a minimum of six years in residence must elapse following the completion of a
sabbatical leave before the same faculty member would again be eligible.
- The acceptance of a sabbatical leave automatically commits the faculty member to return
for a minimum of one academic year of teaching or other appropriate functions at the
University of Tulsa. Should the faculty member decide to leave the university within that
one-year period, he or she shall reimburse the University for the pro rata share of his or
- A faculty member may apply for and be granted either one full academic year or one-half
academic year of leave. If one full academic year is granted, the rate of compensation
from the University shall be one-half of the faculty member's regular salary for the
If one-half academic year is granted, the rate of compensation shall be the
individual's full pay for the period of the leave (one-half of the individual's full
academic year salary). The administration will establish the salary rate that would have
been in effect without the leave, and this rate will be used to compute the sabbatical
- While on leave the faculty member may not engage in other regular remunerative service
unless specifically authorized to do so by the discipline head, dean, and provost, or
unless the activity is described in the accepted request for leave.
- An eligible faculty member desiring a sabbatical leave shall submit a formal application
to the chair of his or her discipline. The tenured members of the discipline shall make
their recommendation through the chair to the dean of the college.
- The application must be submitted by December 1 of any year for a leave to begin the
following September, or by April 1 for a leave to begin the following January.
- The individual's application must contain a statement of plans for the use of the leave
period, and may also contain pertinent supporting documents such as records of
publication, grants received, etc., if a research program is planned.
- The discipline's recommendation shall contain specific information as to how the
workload of the member on leave will be handled during his or her absence.
- The dean shall consider the applications and recommend to the provost (by February 1 or
June 1, respectively, for leaves to begin the following September or January) the leaves
to be granted, and shall inform all applicants in writing of the disposition of their
requests. In reaching his or her conclusions, the dean should be guided by considerations
of seniority, demonstrated academic superiority of the applicants and potential for
growth, adequate distribution of leaves among the various disciplines, and the needs of
the college. In the awarding of any sabbatical leave, both the welfare of the academic
unit and individual faculty opportunities will be preserved.
- The provost, in consultation with the Board of Trustees if he or she considers such
consultation necessary or desirable, shall accept or reject the recommendations of the
deans. By March 1 or July 1, respectively, for leaves to begin the following September or
January, the provost shall inform in writing all persons recommended for leaves and the
dean whether such leaves will be granted.
- A faculty member whose request for a sabbatical leave policy is rejected by his or her
dean may appeal the decision to the provost.
- The recipient of a grant shall, upon returning to the university, make a detailed report
in writing, upon returning to the university, make a detailed report in writing to the
dean of his or her college (with copies to the provost and the head of his or her
- Although the constraints outlined under Eligibility, item a, of this policy, must be
observed, sabbaticals are to be awarded regardless of the size of the department. If the
faculty member's normal workload cannot be absorbed within the department of discipline, a
temporary replacement will be provided by the college. However, then the welfare of the
academic unite is at stake, the dean, with sufficient notice and with the concurrence of
the provost, may require the faculty member to reschedule his or her sabbatical leave, on
the condition that such a delay would in no way lengthen the calendar under which the
faculty member becomes eligible to apply for subsequent sabbatical leaves.
The authority to grant exception to one or more of these policies and procedures is
vested with the President of the University or his/her delegated representative.
Policy Effective Date: February 25, 1998
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