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I would like to order copies of manuscript
materials/photographs. What do I do?
Go to the
Forms
page and download a copy of the
Reader's Registration Form and either the
Application for Photocopies from Unpublished Works (manuscripts and
documents) or the
Application for Digital and Photographic Duplication (images). Complete
and sign each form and return to us by mail or by fax, or as emailed .pdf files. We must have your signature before duplicating
materials that are still in copyright.
With few exceptions, we cannot make
photocopies or duplicate photographs without the permission of the copyright
holder(s). See also the section below on Copyright.
How long should it take to get these copies?
Requests are processed in the order in
which they are received. You can anticipate up to 4-6 weeks for delivery of
photocopies of manuscript materials, particularly for larger orders.
Delivery times for digital images vary; however, images can be emailed
directly to you when completed and your payment has been received.
I would like to publish something in your
collection (an image, a manuscript, etc.). What do I need to do?
Publication is a somewhat convoluted process, and there
are a number of hurdles that have to be jumped for someone wanting to
publish other people's material. Two of the largest
hurdles are copyright and ownership. Let's
look at these separately.
Copyright
Although there are many interpretations
to the meaning of copyright, for our purposes here, it means that
the creator of an item—a manuscript or photograph, for example—has the
legal right to determine how the item is used and presented for a
specific period of time. Often the details of the original
publication or creation determines the length of that period of time.
Anything published prior to 1923 is out of copyright. Things
published between 1923 and 1978, assuming all the copyright notices were
procured and updated, are under copyright for 95 years. If the
copyrights for items published between 1923 and 1964, were not updated
correctly, things may or may not be in the public domain. Items
created after 1978 are going to remain under copyright until well into
this century. As you can see, there is no simple
explanation or rule-of-thumb to determine when items that have been
previously published leave the
protection of copyright and enter the public domain, and copyright laws
change frequently.
Under current copyright law,
unpublished manuscripts, correspondence, and photographs are under the
copyright of the creator from the moment of their creation until 70
years following his/her death. If the creator is unknown, they are
under copyright for 120
years after the date of creation.
How does copyright affect you,
the researcher?
Let’s
use an example. In the case of a collection of correspondence, it may
be necessary for you to acquire the permission from each creator (i.e.
correspondent) whose letters you might wish to have photocopied and/or
published. If the creator is deceased, you may be required to contact
his/her executor(s) or heir(s) to acquire this permission.
As a courtesy, we may be able to
assist you in identifying and locating the current executor; however,
it is your responsibility to secure these permissions. Bear in
mind that, in some cases, a fee is charged for copyright permission.
We may, in specific cases, provide
you with photocopies of unpublished materials for scholarly research
purposes, given what is understood under copyright guidelines as fair
use. However, fair use is not permission to publish.
Ownership
All collection materials housed in
this department by are owned by The University of Tulsa, McFarlin
Library. Although we provide photocopies, digital images, and audio
recordings as a service to the university community, scholars and
private researchers, we are in no way obliged to do so; we also reserve
the right to disallow the publication of our collection materials,
regardless of who owns the copyright. However, we generally try to
accommodate researchers as much as possible.
It is important to understand that
the fees you are charged for duplication of our unpublished materials
are actually lending fees. You will notice, for
example, that photocopies are printed on special paper bearing the
university’s official stamp; they remain the property of the university
and, as such, we reserve the right to request that they be returned to
us. In the case of digitally reproduced images, we reserve the right to
request the destruction of all copies or prints after research has been
completed.
Please refer to our Fee
Schedule for a detailed list of charges for services we provide.
I am planning on coming to Tulsa to do my
research. Do you have someplace on campus that I can stay?
We regret that, at present, the university
does not have on-campus housing for visiting scholars. There are,
however, a number of national chain hotels and motels within driving distance, some of which may have a discount for TU visitors. Visit
Tulsa
Travel Guide | MyTravelGuide.com or other online sources for
accommodations and restaurants in the Tulsa area.
Do you provide visitor parking?
Yes, we do. There are two visitor parking locations on campus:
Allen Chapman Activity Center located on Florence Avenue, and the Westby
Hall lot located on Tucker Drive.
Do I need any special forms of
identification to access the library or the collections?
While all visitors are welcome to
use our collections, we do require a photo ID before we can enter
them into the system. Most often this is a drivers license. Please refer to our
Access Policies
and Regulations for important details.
Do you offer guest computer
access?
You may being your own laptop,
however we cannot offer guest wireless access at this time.
If you have other computer access needs, please contact us well in advance
to see if we can come to some sort of accommodation.
Are there any restrictions or
other issues that may prevent me from using a collection?
Some
portions of a collection may be restricted from use by anyone except
those who have acquired specific permission in writing from the
creator; a good example of this would be the V.S. Naipaul archive in
which all personal correspondence and some diaries are restricted
from use. These types of restrictions are noted on the online
collection finding aids.
Unprocessed collections are also
restricted from use in most cases. Primarily this is necessary in
order to preserve the original order imposed by its creator until
the materials can be inventoried.
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