Reporting Sexual Violence
If the University knows or reasonably should know about an incident of student-on-student harassment that creates a hostile environment, Title IX requires that the University take immediate action to eliminate the harassment, prevent its recurrence, and address its effects. To be proactive, the University publishes a notice of nondiscrimination and has adopted and published grievance procedures. Because sexual violence is considered sexual harassment under Title IX, these steps apply to matters involving sexual violence. In cases involving potential criminal conduct, the Title IX Coordinator or appropriate Deputy Coordinator will determine, consistent with state and local law, whether appropriate law enforcement or other authorities should be notified.
In addition to publishing a notice of nondiscrimination and publishing grievance procedures (which are those steps students may take according to the Student Code of Conduct) the University has designated a Title IX Coordinator and a number of Deputy Coordinators. Those are listed by the following titles followed by the names of the incumbents along with their contact information. The mailing address for all is The University of Tulsa, 800 south Tucker Drive, Tulsa, Ok, 74104.
Title IX Coordinator
Associate Vice President for Human Resources and Risk Management, Wayne Paulison, Fisher Hall East, suite 103, 918-631-2616, email@example.com
Deputy Coordinator for Students
Associate Vice President for Enrollment and Student Services & Dean of Students,
Yolanda Taylor, Holmes Student Center, room 59, 918-631-2327, firstname.lastname@example.org
Deputy Coordinator for Student Athletes and Athletic Department Employees
Associate Athletic Director – Senior Women’s Coordinator, Crista Troester, Mabee Gymnasium, 918-631-3507, email@example.com
Deputy Coordinator for Faculty
Associate Vice President for Academic Affairs & Vice Provost, Winona Tanaka, 918-631-3054, firstname.lastname@example.org
Deputy Coordinator for Administrative/Professional and Hourly Staff
Employee Relations Coordinator, Laurie Austin, 918-631-2615, email@example.com
Deputy Coordinator for Study Abroad Programs
Vice Provost for Global Education, Cheryl Matherly, 918-631-3225, firstname.lastname@example.org
Students who are the recipients of sexual violence are encouraged to report the incident to appropriate University officials such as Housing staff members, Campus Security, a faculty member, and Health Center and Counseling Center staff and to do so immediately. The following individuals also have been trained to assist an individual who has experienced sexual violence. They are referred to as TU Primary Contacts.
At the first opportunity during the University's regular business hours, sexual violence complainants are encouraged to telephone or visit one of the TU Primary Contacts. The Primary Contact will be knowledgeable about the resources, services, and options available to victims of sexual violence and will be prepared to guide the complainant in accessing those resources and services. The Primary Contact will be a source of support and help and, with the complainant, will explore the various options available and ensure the complainant is provided the information necessary to make informed decisions.
Primary Contact Network
Laura Allen, Holmes Student Center room 51, 918-631-2966
Tom Brian, Alexander Health Center, 918-631-2200
Stephanie Fell, Alexander Health Center, 918- 631-2241
Melissa France, Fisher Hall East, Housing Office, 918-631-2516
Alyson Garrison, Holmes Student Center room 59, 918-631-3516
LeeAnna Lamb, Fisher Hall East, Housing Office, 918-631-2516
Laura McNeese, Holmes Student Center room 51, 918- 631-2967
Mike Mills, Collins Hall room 2170, 918- 631-2510
Yolanda Taylor, Holmes Student Center room 59, 918- 631-2327
Both outside of the University’s regular business hours and during them and based on the nature of the incident, a sexual violence complainant may choose to telephone Call Rape as soon as feasible. Their number is 9187HELPME or (918-743-5763) and request the Call Rape counselor to give specific instructions as to the actions to take. Additional information from Domestic Violence Intervention Services (DVIS/Call Rape) can be found at www.dvis.org The complainant may also choose to seek immediate medical attention by going to the emergency room of a local hospital.
The following are recommended steps to take based on the nature of the sexual violence that occurred: don’t bathe; women should not douche and should try not to urinate; don’t drink anything, smoke, eat, or brush your teeth if oral contact took place; and if clothes are changed, place them in a paper bag as plastic destroys evidence.
Since it is important to check for internal or other injuries and sexually transmitted diseases in certain instances, complainants who decide not to go to an emergency room are advised to seek attention as promptly as possible from a private physician or the Alexander Health Center.
IV. COURSES OF ACTION
Following initial medical procedures (if needed) and attention to the emotional well-being of a complainant, the Primary Contact or other appropriate University official will review appropriate University services and legal remedies with the complainant. These are:
A. Follow-up Medical Assistance: It may be necessary for subsequent medical services through Alexander Health Center, an emergency room or a private physician. The Primary Contact or other appropriate University official will be in the best position to monitor the situation and inform the complainant accordingly.
B. Counseling and Psychological Services: The staff of the Counseling and Psychological Services Center is prepared to assist sexual violence complainants in dealing with the emotional aftermath of such an experience. Complainants can discuss their concerns in an atmosphere of privacy and confidentiality to the extent allowed by the law. Off-campus counseling resources also may be considered.
C. Filing a University Complaint: Sexual violence constitutes a violation of University policy. The University will inform and obtain consent from the complainant before beginning an investigation. By filing a complaint with the Dean/Associate Dean of Students, complainants will have their complaints investigated by the Dean of Students. If the Dean finds there is good reason to proceed, the complaint will have access to the provisions of the University Student Code of Conduct. Most investigations would be expected to be completed within 60 days from the date of the original complaint.
If the complainant requests confidentiality or asks that the complaint not be pursued, the University will take all reasonable steps to investigate and respond to the complaint consistent with the request for confidentiality or the request not to pursue an investigation. If the complainant insists that his or her name or other identifiable information not be disclosed to the alleged perpetrator, the complainant would be informed that the University’s ability to respond may be limited. The complainant will also be reminded that Title IX prohibits retaliation and that University officials will not only take steps to prevent retaliation but also take strong responsive action if it occurs.
After all such advice if the complainant continues to ask that his or her name or other identifiable information not be revealed, the University will evaluate that request in the context of its responsibility to provide a safe and nondiscriminatory environment for all students. This includes considering such factors as: the seriousness of the alleged harassment; the complainant’s age; whether there have been other harassment complaints against the same individual; and the alleged harasser’s
rights to receive information about the allegations if the information is maintained as an “educational record” under FERPA.
If the complainant is a student but the alleged perpetrator is not a TU student or employee, the Dean/Associate Dean of Students will provide the complainant support and guidance through the civil or criminal complaint process. University resources are available to complainants regardless of the status of the alleged perpetrator, including assistance in pursuing an internal complaint process where the alleged perpetrator is not a student but is employed by TU.
Note: The conduct of students enrolled in the College of Law is governed by the College's Student Conduct Code and an alleged perpetrator may be subject to a proceeding and sanctions imposed under that code as well as the University Student Code of Conduct. Students who are under the jurisdiction of organizations with their own conduct bodies may also be subject to a proceeding and sanctions under those bodies.
If the alleged perpetrator is a TU student, the complainant may choose to have the complaint heard by the University Student Conduct Board or by the Dean/Associate Dean of Students. Mediation is not an option to resolve a complaint of sexual violence. Among the provisions of either process are the following:
- Both parties will be able to present witnesses and evidence;
- Attorneys will not be permitted for either party;
- Neither party will be allowed to question or cross examine the other;
- Both parties will have the opportunity to appeal;
- The past sexual history of the complainant and alleged perpetrator will be deemed irrelevant to the proceeding process except as that history may be related directly to the incident being heard; and
- A decision will be based on the standard that it is more likely than not that the alleged behavior occurred, sometimes referred to as the preponderance of the evidence.
- Both parties will be notified concurrently in writing about the outcome of both the complaint and any appeal whether harassment was found to have occurred or not.
D. Should the alleged perpetrator be found responsible for the alleged sexual violence, the University, where possible, and for the welfare of the complainant, will make adjustments in such things as housing assignments and enrollment. The University will also take steps to prevent reoccurrence of any harassment and to correct its discriminatory effects on the complainant and others if appropriate.
E. While there is no time limit for filing a complaint with the Dean/Associate Dean of Students, the University retains jurisdiction over individuals only so long as they remain enrolled or employed by the University.
F. As long as sexual assault complainants remain enrolled as TU students, there is no time limitation for complainants to report complaints and receive services from the University.
G. Certain forms of sexual assault may be a violation of the statutes of the State of Oklahoma. Complainants, therefore, may have certain legal rights with regard to criminal and civil action. Again, the Primary Contact or other appropriate University official will have pertinent information regarding the rights of complainants, but will not be providing legal advice. They will assist complainants in their contacts with the police department and the district attorney. Complainants may wish to consult the attorney on retainer with the Student Association where the initial session is without charge. These procedures can often be complex, puzzling, and time-consuming. Thus, the assistance of a Primary Contact or other appropriate University official is deemed essential.