Electronic Proposal Submission

The following is a listing of sponsors that require or allow at least partial electronic proposal submission in addition to or as a replacement for traditional hard copy submissions.  These systems require an Authorized Organizational Representative (AOR) to approve and submit proposals.  Please contact the Office of Research and Sponsored Programs Pre-Award Office when planning to submit a proposal that may involve any of these or other electronic proposal submission mechanisms.

It is important to notify ORSP that a proposal is in progress so that review and approval can be complete in time to meet sponsor deadlines. Please contact Linda Golden at 631-3312 for additional information regarding electronic submission and to register for NSF Fastlane, NIH Commons or other specific agency programs.


Grants.gov – Grants.gov is the centralized portal, established by the Federal government, to provide a unified electronic source that will allow PIs to find funding opportunities as well as submit proposals. The ORSP MUST download your proposal package and assemble it in our office.


There are 26 Federal grant-making agencies and over 900 individual grant programs that award over $350 billion in grants each year.  Grants.gov provides:


  • A single source for funding opportunities
  • A standardized manner of locating and learning more about funding opportunities.
  • A single, secure and reliable source for applying for Federal grants online.
  • A simplified grant application process with reduction of paperwork.
  • A unified interface for all agencies to announce their grant opportunities, and for all grant applicants to find and apply for those opportunities.

    Grants.gov Resources:

    National Science Foundation NSF FastLane – NSF FastLane is an interactive web-based system created by NSF to conduct all aspects of electronic business pertaining to research. In order to register for a FastLane user account, the PI should supply ORSP with the information requested on the NSF FastLane System Registration Form. The PI should use the “Allow SRO Access” utility in FastLane to enable ORSP to view the proposal online. Once administrative approval of a paper copy is completed, the PI must notify ORSP when the proposal is ready for submission. ORSP then electronically signs and submits the proposal to NSF. Other uses of FastLane include Award Search, Proposal Preparation, Proposal Review, Status Reports, Project Reporting, and Post Award Notifications and Requests.

    National Institutes of Health (NIH) eRA Commons - eRA Commons is the NIH electronic research administration system that allows applicants/grantees to electronically receive and transmit application and award information. NIH is currently in the process of transitioning to exclusive use of Grants.gov (see above) for electronic submission of NIH proposals. PIs must register in eRA Commons before electronic submission of grant applications through Grants.gov.  The NIH Commons can also be used to submit electronic Simplified Non-Competing Continuation Applications (e-SNAP).  

    NIH Resources:


    National Aeronautics and Space Administration (NASA) NSPIRES - NSPIRES is the NASA Solicitation and Proposal Integrated Review and Evaluation System. This web-based system supports then entire lifecycle of NASA research solicitation and awards, from the release of solicitation announcements through the peer review and selection process, to awards management and publication of research results. The system is intended to facilitate conducting of research business with NASA for the science and technology research community. Additionally, Grants.gov (see above) can be used to prepare and submit proposals in response to most NASA Research Announcement (NRA) and Cooperative Agreement Notice (CAN) programs. Proposal submission for NASA Announcement of Opportunity (AO) programs must be submitted through the NSPIRES system and are not available for submission via Grants.gov.


    NSPIRES UPDATE (9/28/07): NASA is making a change to the NSPIRES proposal submission process to ensure that a minimum set of required proposal cover page fields have been completed. Effective Friday, September 28, 2007, provision of the proposal summary and business data elements of the cover page will be necessary in order for the AOR to submit the proposal to NASA. If either of these two proposal elements are not completed, the "View Proposal/ Check Elements" function of NSPIRES will display red "error" flags and messages to alert the user to the information that is required but missing, and the "Submit Proposal" button will not be available.  The proposal cannot be submitted to NASA until these required fields are complete.  Any additional information that is missing will be identified by yellow "warning" flags. In addition, please check the solicitation instructions to ensure that you comply with all instructions, as adherence to these two element validation checks alone is insufficient to guarantee a compliant proposal.

    NSPIRES Resources:

    Department of Education (DOED) e-GRANTS - The U. S. Department of Education (ED) is transitioning to Grants.gov.  In addition, the Department has changed its policy and procedural requirements for permitting applicants under certain circumstances to submit paper applications for those competitions that otherwise require the electronic submission of applications through Grants.gov or e-Application. The application notice for each competition is the final authority for that competition and specifies whether electronic applications are mandatory or voluntary and whether applicants are to submit them through Grants.gov or ED's e-Application system.


    DOED Resources:

    U.S. Department of Agriculture (USDA) CSREES - USDA’s Cooperative State Research, Education and Extension Service (CSREES) offers three types of funding opportunities: competitive grants , formula-funded grants , and special line-item grants. CSREES' funding opportunities are considered federal financial assistance. Consequently, all CSREES awards are governed by the appropriate federal and agency-specific regulations, such as OMB Circulars and the Code of Federal Regulations.


    USDA Resources:


    Department of Energy (DOE) - The Department of Energy, including the National Nuclear Security Administration (NNSA), will implement the Strategic Integrated Procurement Enterprise System (STRIPES) during fiscal years 2008 and 2009. As a result, the Department will begin using FedConnect as the communications portal for its potential and actual contractor and financial assistance recipient communities (entities) beginning in March 2008. FedConnect will replace the Department's current Industry Interactive Procurement System (IIPS). In order to do business with the Department, all current and potential acquisition and financial assistance awardees must be registered with FedConnect portal.


    Notices and solicitations will continue to be sent to FedBizOpps (FBO), with additional information available to interested entities on FedConnect portal. Similarly, funding opportunity announcements (FOAs) that must be published on Grants.gov will continue to be transmitted there also, with additional information provided at the FedConnect portal. The FedConnect portal will be used throughout the lifecycle of the Department's acquisition and financial assistance instruments from the presolicitation/planning phase to award close-out.


    DOE Resources:

    Oklahoma Arts Council – Yearly grant applications must be submitted to the OAC via their E-Grant system. We have an organizational level registration for TU and the password is changed yearly.