Faculty Development Summer Fellowship Program Guidelines
Cover Sheet & Application
Click here for the Cover Sheet and Application (.doc template)
The purpose of this program is to stimulate and enrich scholarship and research by providing support for selected faculty members to work full time on a significant and specific project during the summer. Scholarship and research proposals are expected to define a specific project which will ultimately result in a publication, presentation, performance, show, or proposal for external funding support of future scholarship. Fellowships are intended for, but not restricted to, the support of faculty at the rank of Assistant Professor. We encourage you to call Dr. Janet Haggerty at (918) 631-2304 or Debra Owen at (918) 631-2714 if you have any questions about your project.
Full-time faculty of The University of Tulsa who are tenured or tenure-track may apply for a Faculty Development Summer Fellowship. However, given the developmental purpose of the program, proposals from full professors will only be considered in unusual circumstances based on significant justification from the Collegiate Dean. This justification should address, in detail, the rationale for using scarce University resources to “develop” a full professor.
The recipient of such a fellowship must remain at the University for at least the following academic year. A recipient who fails to meet this requirement assumes an obligation to repay the fellowship. An applicant who has received a previous award, but failed to submit the required report in a timely fashion, will not be considered for another award for the following summer. Recipients may not receive other University salary compensation during the summer unless an exception is approved by the Provost. Recipients may, however, seek and receive supplementary funding from external sources to support their scholarships.
SIZE AND NUMBER
Each award will be the equivalent to at least l0% of the faculty member's nine-month salary. The University Faculty Development Fund will provide $3,500 with any balance being provided by the college. The Collegiate Dean may increase the level of the award to a maximum of l5% of the faculty member's nine-month salary. It is anticipated that approximately 25 of these awards will be made each summer. (These fellowships are not tax exempt.) Faculty members receiving these fellowships will have access to normal University summer support such as the use of laboratory equipment, machine shops, supplies, computer, and secretarial assistance. Recipients will receive a $500 research support grant from the University which may be used for travel, supplies, and duplication and publication costs associated with the research, but may not be used for salary.
While no specific application form is required, each applicant must submit a completed cover page and a narrative proposal that is not to exceed five (5) typewritten (no smaller than 15 characters per inch), double-spaced pages, which clearly outlines his or her intended activity and a statement which describes the significance of the work to the individual, the discipline, and the University. If these guidelines are not met at the college level, the application will not be considered for funding. THE PROPOSAL SHOULD BE WRITTEN IN LANGUAGE THAT MAY BE UNDERSTOOD BY A READER FROM OUTSIDE THE DISCIPLINE. A joint proposal may be submitted, but in such a case no more than two faculty members may receive support from the Faculty Summer Development Fund. A faculty member may not submit more than one proposal, whether individual or joint, nor receive simultaneous funding for the same project from a Faculty Research Grant.
If your project includes any interaction with human beings in a research capacity (e.g., utilizing surveys, interviews, existing data, sports or medical procedures), please include a copy of your IRB approval letter. If you have not obtained approval, you must submit the "Application for Research Involving Human Subjects" found in Human Subjects Compliance. This application must include all required signatures and necessary documents required for IRB review (i.e. informed consent form, surveys, written protocol, etc.). Please refer to the Research website above for the application procedures. If surveys are to be developed as part of your proposal, it should be clearly stated in your narrative and a draft of any such document should also be attached. Be especially attentive to issues of confidentiality or working with minor children. We encourage you to call Carmen Schaar-Walden, Coordinator of Research Compliance at (918) 631-3310 if you have any questions about your project in regard to IRB issues. Please understand that your application will be considered incomplete, and may not be reviewed, if the IRB application isn't submitted in time to meet the application deadline.
If the proposed research involves the use of chemicals, flammables, corrosives, reactives, or toxins, the application must be initialed by the Department Chairperson as verification that the applicant has attended a Hazardous Material Training Session and/or laboratory safety session marked with the date of attendance for the current academic year. The department has a list of all faculty, staff, and students who have attended the safety seminars.
If your research involves the use of animals, a copy of the approval letter from the Institutional Animal Care and Use Committee must be attached.
If your research involves the use of infectious agents, select agents and toxins, human or endothermic vertebrate materials (including blood, body fluids, cells and tissues), recombinant DNA or transgenic animals, the protocol may require Institutional Biosafety Committee (IBC) review and approval. Please contact Dr. Estelle Levetin at 918-631-2764 to determine if IBC approval is necessary prior to submitting the proposal.
EACH PROPOSAL SHOULD CONTAIN ALL OF THE FOLLOWING AND IN THIS ORDER :
- Cover Sheet. This should be the first page the reviewer sees.
- A clear and concise abstract of the proposal.
- A narrative proposal as defined on the first page of the “Guidelines” must include each of the following:
A statement of the project’s significance and relationship to other work in the field;
An indication of the place of this proposal in the applicant’s career development;
An explanation, where applicable, of the contribution the project will make to the applicant’s teaching;
A description of the specific activities planned for the fellowship period.
- A copy of the applicant’s current vita.
- Significant statements prepared by the Department Chair and the Collegiate Dean indicating the importance and significance of the research and how it relates to the goals of the department and college.
PROPOSALS WILL NOT BE CONSIDERED UNLESS THEY FOLLOW THE GUIDELINES AND CONTAIN ALL OF THE ABOVE INFORMATION.
Each discipline chairperson will submit ranked recommendations to the collegiate dean and the dean will submit ranked recommendations to the Faculty Development Summer Fellowship Selection Committee. The support of the Collegiate Dean is, of course, imperative since the Dean may be asked to provide financial support for the award. All applications and related information will be judged and ranked according to merit by the selection committee. The committee will be composed of one faculty member each from the Colleges of Business Administration and Law, two faculty members from the College of Engineering and Applied Sciences, as well as three faculty members from the College of Arts and Sciences. The Provost, or a designated representative, and the Director of Research will serve as ex-officio members of the committee and as co-chairs. Committee members will be ineligible to submit proposals. The faculty members will be appointed annually by the Provost. The final selection of recipients and level of the award will be determined by the Provost and the Director of Research in consultation with the Collegiate Deans. Recipients of the summer fellowships will be expected to file a report with the Office of Research and Sponsored Programs by the first day of October following the summer award.
In order to receive consideration for a Faculty Development Summer Fellowship, the completed proposal must be submitted by October 15th to the Collegiate Dean. The Collegiate Dean will submit the proposals, ranked according to merit, to the Office of Research and Sponsored Programs, McClure Hall, Room 201, by November 1st. Announcement of the fellowship recipients will be made by November 30th.
A progress report (not to exceed one page) must be filed by the first day of October following the summer award. If a report is submitted after the October 1st deadline, the faculty member will not be eligible for a Faculty Development Summer Fellowship in the following summer. However, as long as a report is filed, albeit late, the faculty member will be eligible to apply for further support, including a Faculty Development Summer Fellowship from the Office of Research and Sponsored Programs. An applicant who has received a previous award, but failed to submit the required report, will not be considered for another award. The report should be submitted via email to the Vice Provost for Research, and a hard copy should be submitted to the Office of Research and Sponsored Programs.