Faculty Research Grant Program


Faculty Research Grant Program Application Form (.doc template)



Applications are accepted from those faculty interested in obtaining support from the University's Faculty Research Grant Program. Application forms are available at the Office of Research, McClure Hall, Room 201, Ext. 2714. Applications should be complete and should provide the information requested on the application form. In particular, information enumerated under "Description of Proposed Research" must be provided, and should fit within two or three typed pages. The proposal should be written in a language that can be understood by a reader from outside the discipline. Applications must be signed by the applicant's Department Chair and Collegiate Dean. We encourage you to call Debra Owen at (918) 631-2714 if you have any questions.

We remind you that if your project involves the use of human subjects and you have not yet obtained TU Institutional Review Board (IRB) approval, you must also submit the necessary forms/documents for approval at the same time your proposal is submitted to your Dean. IRB approval/review is necessary for any human subjects research including (but not limited to) surveys (either paper or via the Internet), interviews, sports or medical procedures, and the use of existing data identifiable to specific individuals. The application forms and instructions can be found on our website or by clicking here for “Protection of Human Subjects." IRB application packets (forms, surveys, informed consent forms, etc.) should be sent directly to Carmen Schaar-Walden in the Office of Research and Sponsored Programs. If you have any questions concerning the use of human subjects, you may contact Carmen at x3310 or carmen-schaar-walden@utulsa.edu . If IRB approval has previously been obtained you must include the IRB approval letter with your application.

If your research involves the use of animals, please include the approved protocol number assigned by the Institutional Animal Care and Use Committee (IACUC) on the application form. If you have not received approval or submitted a protocol, please refer to the IACUC website by clicking here. You may contact Carmen Schaar-Walden at x3310 or via e-mail at carmen-schaar-walden@utulsa.edu if you have any questions about your project in this regard. If you have not yet submitted your protocol to the IACUC for approval, you must submit the necessary forms/documents at the same time your proposal is submitted.

If your research involves the use of infectious agents, select agents and toxins, human or endothermic vertebrate materials (including blood, body fluids, cells and tissues), recombinant DNA, synthetic nucleic acid molecules or transgenic animals, the protocol may require Institutional Biosafety Committee (IBC) review and approval. Please contact Dr. Estelle Levetin (x2764) to determine if IBC approval is necessary prior to submitting the proposal.

Faculty working with chemicals must attend a Laboratory Standard Training Session once every three years while at The University of Tulsa. It is advisable to view the module on WebCT training; for access email marty-phillips@utulsa.edu. If that is not possible, the training may be obtained by viewing a video, which is available through Marty Phillips at x2111 or via email at marty-phillips@utulsa.edu


Completed applications must be received at the Office of Research, McClure Hall, Room 201, by April 1st in order to be eligible for support during the fall. Announcement of the awards for this period will be made April 15th. Applications for the spring period must be received by November 1st with announcement of awards November 15th. Applications for summer support can be submitted by either the April 1st or November 1st deadline, and those awards will be announced April 15th or November 15th, corresponding to the respective deadline. Special circumstances may warrant a change in the deadline dates.


Any full-time faculty member (including Instructor), Visiting Assistant Professor or higher, or Research Associate is eligible to apply for research support under this program. Adjunct faculty are not eligible. These grants are intended for, but not restricted to, the support of full-time faculty members on continuing appointment or in a continuing appointment eligible track. The quality and merit of the proposal, as well as scholarly activity that would eventually yield publication and/or presentation of the results, or proposals for external funding are the key criteria used in evaluating the proposals. Faculty members on sabbatical leave are not eligible for grant support during the sabbatical. A grant recipient may hold only one grant at a time, but may seek additional support the following semester if the proposed work is completed. An applicant who has received an award in the past three years, but failed to submit the required final report, will not be considered for an award. In the case of continuing research, a progress report must be submitted before continuing support can be considered.

Size of Grants

The maximum grant awarded will not exceed $1,000. Requests approaching this maximum amount should be significant proposals and ideally leading toward externally sponsored research. A recipient of an award, who has previously received an award during the year, will have a $2,000 cap on the funds received in one year.


It is assumed that support requested from this program can not be obtained through other sources; such efforts must be documented on the application form. All grants are to be used to cover research expenses. Costs of clerical assistance, travel, specialized research equipment, supplies, materials, and costs associated with inter-library loans are included. The only off-campus expenses permitted are reproduction, duplication, or instrumentation usage.


All requests for support must be in connection with a specific research project. Projects supported may be currently underway or may be in the process of initiation but no expenses incurred prior to the beginning of the grant maybe reimbursed. In many cases, work supported under the Grant Program may be oriented toward preparation of applications for support from outside sources. Research directed toward completion of a dissertation will not be supported. Money for food and lodging associated with research travel will not be funded by this program. Money for travel to professional meetings should be provided by individual departments and colleges and will not be sponsored by this program. Scholarly research for the preparation of a manuscript for a book will be considered by the review committee; textbook preparation will not be considered. Incomplete applications, i.e., those missing information, can not be evaluated.

Any publication resulting from a funded project should acknowledge support from the University of Tulsa Faculty Research Grant Program. Books, documents, microfilm, etc., purchased with grant funds should be retained by the University Library upon completion of the research project. Equipment purchased with these funds is also property of the University of Tulsa.

Reporting Requirements

Grant recipients are required to submit a final report to the Office of Research upon completion of the research. In the case of continuing research, a progress report must be submitted before an application for continuing support may be considered.

A final report on the project should include a summary of activities, findings, and a financial statement. This report should also include a listing of any publications, presentations or proposals to external funding agencies that were an outgrowth of this research. The status of these proposals to external funding agencies (i.e., funded, declined or pending) should be indicated.