Sponsor Policies and Regulations

While the university is the legal recipient of sponsored agreements and ultimately responsible for the performance of activities and the proper use of sponsor funds, the university cannot meet its responsibilities to the sponsor unless the Principal Investigator (PI) meets his/her responsibilities.

Principal Investigators are responsible for the proper conduct and performance of their project activities. As the PI, you are expected to be familiar with your award terms and conditions to ensure proper technical performance and financial activity conducted on the project.

The PI must assure the technical performance aspects of the project and completion of any and all required technical reports in a timely manner.  Failure to submit reports can delay future funding to the PI as well as to the university as a whole.

Only the PI can truly know if expenses charged to a sponsored project are legitimate, project-related costs and must establish assurance of reasonable, allowable, and allocable costs.

The university is responsible for maintaining adequate fiscal controls and ORSP monitors all sponsored projects for consistent appropriate application of sponsor guidelines and university policies and procedures. Thus, management of externally funded projects is truly a collaborative effort between the PI and the university.

This list is not meant to be inclusive of all grant terms and conditions for the funding agencies listed below. Please contact ORSP for further clarification regarding each of your awards as individual awards may have grant specific terms and conditions which must be followed to remain in compliance.

FEDERAL

OMB Circulars for Non-Profits and Institutions
http://www.whitehouse.gov/omb/circulars/index-education.html
Has info on OMB circular: A-21, A-110, A-122, A-133

U.S. Department of Education (DoEd) General Administrative Regs (EDGAR)
http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html 

National Science Foundation (NSF)

National Science Foundation (NSF) General Public Reporting

National Science Foundation (NSF) Responsible Conduct of Research (RCR) Training Requirements

http://www.utulsa.edu/research/Office-of-Research-and-Sponsored-Programs/Research-Integrity-Compliance-and-Certification/Responsible-Conduct-of-Research.aspx

National Science Foundation (NSF) Grant Policy Manual
http://www.nsf.gov/pubs/2002/nsf02151/gpm1.jsp#120 

National Science Foundation (NSF) Proposal and Award Policies and Procedures Guide, January 2008
http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf081

National Science Foundation (NSF) Award Administration Guide, January 2008 
http://www.nsf.gov/publications/pub_summ.jsp?ods_key=aag081

National Endowment for the Humanities (NEH) Grant Management
http://www.neh.gov/manage/index.html

National Institute of Health (NIH)

National Institute of Health (NIH) Grants Policy Statement
http://grants.nih.gov/grants/policy/nihgps_2011/index.htm

NIH Grantees - Post Award How To:  Basic Tasks in eRA Commons
http://era.nih.gov/grantees/how-to_steps.cfm

Data Sharing Regulations/Policy/Guidance Chart for NIH Awards
http://grants.nih.gov/grants/policy/data_sharing/

U.S. Department of Agriculture (USDA) Award Terms and Conditions
http://www.csrees.usda.gov/business/awards/awardterms.html

Department of Defense (DOD)

Office of Naval Research (ONR) Grant Terms and Conditions
http://www.onr.navy.mil/02/terms.asp

Army Research Laboratory (ARL) Grants Terms and Conditions
http://www.arl.army.mil/main/main/default.cfm?Action=29&Page=218

Environmental Protection Agency (EPA)

Environmental Protection Agency (EPA) Policy, Regulations, and Guidance
http://www.epa.gov/ogd/grants/regulations.htm

Department of Energy (DOE)

Department of Energy (DOE) Grants and Contracts Website
http://www.science.doe.gov/grants/

Department of Energy (DOE) Office of Procurement and Assistance Management (Forms, Award Terms, Reporting Forms, Other Grant Resources)
http://grants.pr.doe.gov/ma5/MA-5Web.nsf/FinancialAssistance/Applicant+and+Recipient+Page?OpenDocument

National Aeronautics and Space Administration (NASA)

National Aeronautics and Space Administration (NASA) Grant and Cooperative Agreement Handbook
http://ec.msfc.nasa.gov/hq/grcover.htm

U.S. Geological Survey (USGS)

U.S. Geological Survey (USGS) General Terms and Conditions
http://www.usgs.gov/contracts/FGDC/nsdi03-al.pdf 

National Institute of Standards and Technology (NIST)

National Institute of Standards and Technology (NIST) General Terms and Conditions
http://www.atp.nist.gov/atp/04-gtc.htm 

STATE/PRIVATE

Oklahoma Humanities Council (OHC)

Oklahoma Humanities Council (OHC) Grants Information
http://www.okhumanitiescouncil.org/grants

Oklahoma Arts Council (OAC)

Oklahoma Arts Council (OAC) Grant Categories
http://www.arts.ok.gov/grants/grantcats.html

ACS Petroleum Research Fund (ACSPRF)

 

FEDERAL REFERENCES

CFR search
http://www.access.gpo.gov/nara/cfr/cfr-table-search.html#page1 

        

DFAR search
http://www.acq.osd.mil/dpap/dars/dfars/index.htm

FAR search
http://www.acqnet.gov/FAR/