Forms and Policies


Medical Withdrawal/Medical Leave of Absence Policies


Please note that the forms for requesting accommodations serve as a guide only. A medical professional may submit their own reports or documents, as long as they contain adequate information to consider accommodation requests (such as diagnosis, functional limitations, recommended accommodations).

Making a Disability Accommodation Request

To make a request for disability accommodations, at a minimum, students should submit the Application for Disability Services, the Intake Interview Form, and have their health care provider fill out the appropriate form (psychological or physical disabilities forms) or submit appropriate documentation as stipulated in the appropriate policy above (e.g., learning disability, psychological disability, physical disability, and/or ADHD). Students will then speak with a professional staff member at CSAS regarding their needs.


Once the Eligibility Committee meets and makes a decision regarding accommodations, students are required to meet with a professional staff member at CSAS to review their accommodations, discuss how to utilize them, and sign the Rights and Responsibilities form.


Utilizing Accommodations Each Semester 

Every semester, students will pick up letters to give to their professors which will indicate that the student wants to use their approved accommodations. Additionally, for specific accommodations that require service providers or materials, students need to submit an Accommodation Request Form before every semester (the earlier the better) to make arrangements for those accommodations (e.g., such as interpreters, CAN/CART providers, alternative textbook formats).


Student Procedures for Exam Accommodations 

To make arrangements for accommodations for exams, students must follow the procedures detailed in the Rights and Responsibilities document. In summary, this includes the following for EACH exam:

  • Submit an Exam Administration Request Form, at least 3 business days before the exam.  (For example, if a student has an exam on a Friday, the EAR Form must be submitted to CSAS by 5:00 pm (when CSAS closes) on the Tuesday preceding the exam. CSAS requires this time to make all accommodation arrangements. Students who do not follow these procedures will not be able to take the exam with CSAS at that time--no exceptions.) Forms are available electronically and at CSAS in hard copy.
  • EAR Forms can be submitted in person, via fax (918-631-3459), or via email (
  • Professors do not need to sign off on each exam, UNLESS the student wants to request to take the exam at a different time than the rest of the class. In that case, the professor will need to sign the EAR Form with the new approved time.
  • CSAS reserves the right to change exam times with instructor approval.
  • Exams are administered at CSAS between 8am-5pm Monday-Friday. Exams that would go outside of this time frame must be changed to a time within CSAS working hours, with instructor approval. This will usually be prior to the exam time for the rest of the class.

NOTE: The most current version of policies and forms are maintained on this website.