Frequently Asked Questions

Frequently Asked Questions (FAQs) about Academic Life

Q: What is a GPA and how do I figure it for University grades? 
A: Grades are based on the traditional 4 point scale:  A=4, B=3, C=2, D=1, F=0.  The last number of your class (ex: ENGL 1033) shows the number of units attempted or completed.  Multiply the grade you received by the number of units.  For example, an A in ENGL 1033 would be 4 (A) X 3=12.  Your semester grade is all of your classes averaged together. Your cumulative GPA is all of your semester GPAs averaged together.

Q: It is time to enroll—how do I do that?
A: Enrollment is handled differently in each academic college. Students should first visit with their Academic Advisor to plan classes for the semester. Enrollment dates are announced for each semester and are determined based on seniority. Any student receiving accommodations is also entitled to priority enrollment (enrolling a day before anyone else can enroll). Students actually select and enroll in courses by logging in to the Web Advisor system.

Q: Does a “W” count negatively toward my GPA?
A: It does show up on your transcript, but it doesn’t reflect negatively on your academic record.

Q: What is an Incomplete?
A: An Incomplete on your transcript indicates that a portion of the course work has not been completed before the end of the semester.  An I is an arrangement between the student and the professor and is agreed upon before the end of the semester.  The instructor designates a time limit for completing the remaining requirements.  When the work is turned in, the grade is submitted.  If the deadline passes and the work has not been turned in, the grade turns to an automatic “F.”

Q: What is academic probation?
A: Undergraduates are placed on academic probation if their GPA falls below the requirements for their college.  This figure varies from college to college.

Q: How do I get off academic probation?
A: Undergraduates are restored to good academic standing when their cumulative GPA reaches the level required by their college.  Each college has their own grade point requirement.

Q: What if I’m dismissed?
A: Students can be dismissed by their college if their GPA falls below the absolute essential required GPA.  An appeal can be filed after talking to an academic advisor.  Students who are dismissed can generally return after a year, dependent on the decision of the Associate Dean.

Q: Can I repeat a class?
A: A student can retake a class to improve his/her GPA.  The new grade replaces the lower one.

Q: What if I miss the deadline to withdraw from a class?
A: Nothing can be done once the withdraw/drop deadline has passed.  If the grade is below a C and a major course, you will be required to retake the class before you can move on with your core classes.  Otherwise the grade will remain on your transcript until you retake the class or graduate.

Q: What is the Fifth Wall?
A: The Fifth Wall refers to technology that keeps you from interacting with other students on campus.  Calling your parents or HS friends constantly, using Facebook to keep up with old friends, staying in your room playing video games – all of these keep you from living “in the moment.” 

Q:What is the biggest change between high school and a university for students?
A:You’re now in control, and while that can be good, there are many problems that can occur.  At a University, friendships might be harder to make, your grades might be lower than you expected, your workload is heavier and classes are harder, and your high school relationships many times deteriorate due to the separation. You will have to navigate these changes and differences, but there are many people on campus who can help. Check the Resources page for some locations. Learning to manage the independence you acquire upon adulthood (turning 18) is an important task on the journey toward living a productive, positive life.

Q: What are the main consequences of missing a class?
A: Missing a class is like buying a ticket for a special concert and then not going.  You’re wasting the money you spent.  In a university, you might miss a pop quiz that won’t be made up; you might miss info for next week’s exam; you might miss extra credit points for simply attending.  You will get lower grades, and possibly could end up failing the class and having to repeat it.

Q: What can I do to better my chances for an A in my classes?
A:Go to class regularly.  Do the homework, either assigned or optional.  Take notes in class.  Talk to your professor when you have concerns or questions.  Get a tutor when needed.  Be organized with your time management skills.  And finally, have a positive attitude.  Thousands have graduated from The University of Tulsa.  By taking charge of your academics, you can be one of them!


FAQs Regarding Accommodations and Disabilities 

Q: I think I might have a learning disability. How can I get tested?
A: CSAS can make referrals to do testing to determine if you have a disability of some kind. While the testing is not done on campus, there are numerous resources in Tulsa.

Q: I would like to get accommodations. What do I need to do?
A: CSAS offers a number of accommodations to students with disabilities. Some of the most common include extended time on exams, taking exams in a distraction-reduced environment, priority enrollment for classes, interpreter support for the classroom, and class note-taking assistance. In order to qualify for accommodations, students provide documentation of their disability to CSAS. Depending on the type of disability, there is different information that will need to be provided by the student’s diagnosing professional. Students can schedule an appointment with CSAS staff to discuss the appropriate documentation needed and accommodations available. Once the documentation has been submitted, the student’s file is sent to the Eligibility Committee (a university committee that includes staff from CSAS, a trained staff member from the student’s academic college, and staff from the counseling center). The Eligibility Committee reviews the documentation and makes determinations about appropriate accommodations. The decision is then given to the student in writing and CSAS staff will meet with the student to get the accommodations set up.

Q: I am receiving accommodations. How are my instructors notified of the accommodations I receive?
A: A student’s record is considered private, protected by federal law (the Family Educational Rights and Privacy Act). Because of this, CSAS does not make any notification to instructors regarding a student’s record. If a student is receiving accommodations, CSAS will prepare a letter for each of the student’s faculty members at the beginning of each semester. The student may choose to give these letters to the instructors in order to utilize accommodations. It is up to the student to provide this notification to the instructors, and a student does not have to utilize accommodations for every class unless he/she chooses to do so. The letters for instructors merely state the accommodations the student is entitled to receive, and does not contain any information regarding the reason for the accommodations (e.g., a disability).

Q: Should I be concerned about the impact my record with CSAS may have on future school and employment opportunities?
A: Because a student’s record is private and protected by federal law, information contained in the student’s record may not be released to anyone besides the student without permission given, in writing, by the student to release that information. If a student would like information shared with someone (e.g., a faculty member, a physician, a family member), the student may sign a release form at CSAS that would give permission to release information. Even University staff are not entitled to the information in a student’s record unless they have a legitimate educational need to know the information, as defined by federal law. Prospective employers would not have access to the student’s record without a signed release form. For more information about exceptions to the privacy of a student’s record, please contact CSAS or visit the FERPA website.

Q: I am struggling in a class. What help is available?
A: There are a number of resources available on campus. CSAS coordinates tutoring services for campus, and students may contact CSAS in order to find a tutor. CSAS also offers academic counseling to students. These are one-on-one meetings with trained staff members who work with students to improve study skills, time management, test-taking strategies, etc. Please visit the Academic Resources page for links to other available assistance. Students may also find individual tutors by courses by logging in to WebCT.

Q: I am interested in attending the University of Tulsa, but would like to know more about services and accommodations available through CSAS before making my decision. How can I do this?
A: CSAS encourages students to check all their options before making a final decision about where to go to school. CSAS often meets with prospective students to go over assistance available and give students a chance to meet the staff who would be helping them, as well as to tour the office. To schedule a visit, please call us at 918-631-2315. We look forward to meeting you!

Q: I have had to miss a lot of class due to my disability or other concerns. What are my options?
A: Students in this situation should schedule an appointment with CSAS to discuss available options. CSAS will work with the student as well as faculty and staff members to try to help a student recover academically. Students should contact CSAS as soon as this becomes an issue in order to have the best chance of turning the semester around. In the event a student will not be able to return to class, CSAS staff will discuss options with the student and work to get the student on a path where they could eventually return.