The University of Tulsa Alcohol Event Registration Form for
                                                                Student Groups

 

Event Information

Name of Event:__________________________________________ Sponsoring Organization:_____________________Date of Event:______________ 

Description Purpose of Event:______________________________    Location: _______________________    Begin Time: ______   End Time: _____

Attendance Information

Means by which invited: _____________________________________________________________________  Expected #______________________

Attendance includes (x),  Members only: ________            Members & TU Guests ________          Non TU-affiliated individuals only ____________

Please explain: ____________________________________________________________________________________________________________

Policy Awareness
The "University Alcohol Policy Governing Students" is printed in the Student Handbook and is available in the Office of Student Affairs.  This policy is in addition to organization policies governing alcohol (i.e. Residence halls, sororities, and fraternities).  All members of The University of Tulsa community are responsible for adhering to the policy.

Complimentary food and non-alcoholic beverages must be provided at all social events/functions where alcohol is present.  Identify specific items that
will be present (consult Party Planner's Guide):

Food:__________________________________ Beverages: _________________________________

Organization Responsibility
The officers of the above-named organization, whose signatures appear below, personally and for our organization indemnify and hold harmless The University of Tulsa in the event of accident or injury or regard to the above-described activity.  We, the officers and members of the organization, take full responsibility for conducting this event within University policy.  By our signature, we each represent that we understand that our organization may be held financially responsible if accident or injury results and further acknowledge that the University may take punitive action if University policy has not been followed.  We have received, read, and will adhere to the "University Alcohol Policy Governing Students."  At least one of the individuals signing below must be 21 years of age or older.

Position Title                        Print Name                           Signature                       ID#                Address                                   Phone#________

President:___________________________________________________________________________________________________________________

Social Chair:_________________________________________________________________________________________________________________
 

Advisor Confirmation
All events where alcohol will be consumed are required to have the signature of the organization's advisor--alumni/faculty.  This signature shows the advisor is aware of  the function.  By signing, the advisor is also stating s/he has reviewed the alcohol policy with her/his students and...

Advisor: ____________________________________________________    Phone #:___________________________    Date: ____________________

Security Confirmations
All events where alcohol will be consumed are required to have at least one security person present.  If attendance is anticipated to exceed 100
people, another security person will be required for each additional 50 persons. Contact the University Safety & Security Department at least
seven (7) days in advance to arrange University-approved security staff.

Signature of Director/Assistant Director of Security: __________________________________________      Date: ____________

Event Registration
Return this completed form to The Office of Student Affairs at least seven (7) days prior to event.  Fraternities:  Please attach a tentative guest list to this form.

The University of Tulsa does not discriminate on the basis of personal status or group characteristics including, but not limited to the classes protected under federal and state law in its programs, services, aids, or benefits.  Inquiries regarding implementation of this policy may be addressed to the Office of Student Affairs, 800 South Tucker Drive, Tulsa, OK  74104 (918) 631-2327.  Requests for accommodation of disabilities may be addressed to the University's 504 Coordinator, Dr. Jane Corso, (918) 631-2334.  To ensure availability of an interpreter, five to seven days notice is needed, 48 hours is recommended for all other accommodations.

For Office Use Only--Do Not Write in this Box